ESS Employee Self-Service

Privacy Policy

Last updated: May 18, 2026

This Privacy Policy explains how XeeTek handles information when employees use the ESS Employee Self-Service mobile and web applications.

Information We Process

ESS is a company-managed employee self-service application. Depending on your employer's configuration and your use of the app, ESS may process:

• Work account identity information used for Microsoft sign-in.
• Employee profile and organization information.
• Attendance, leave, expense, request, approval, and policy data.
• Files or photos you choose to attach to requests or expenses.
• Device notification tokens used to send work-related alerts.
• Location data when you use attendance clock-in, clock-out, or break actions that require location validation.

How We Use Information

Information is used to provide employee self-service features, authenticate users, process workflow requests, record attendance actions, send notifications, support approvals, maintain security, and troubleshoot or improve the service.

Permissions

The mobile app may request access to camera, photo library, location, Face ID, and notifications. These permissions are used only for app-related functions such as scanning receipts, attaching supporting documents, saving attachments, unlocking the app, receiving alerts, and recording attendance actions.

Sharing

ESS data is used within your employer's environment and connected business systems needed to operate the service. We do not sell personal information.

Retention

Employee and workflow records are retained according to your employer's policies, legal obligations, and system configuration.

Security

ESS uses Microsoft work account authentication and reasonable technical and organizational safeguards to protect information. Access is limited based on company-managed roles and permissions.

Your Choices

You can manage mobile permissions in your device settings. Some app features may not work if required permissions are disabled. For employee data access, correction, or deletion requests, contact your employer's HR or system administrator.

Contact

For app support, account access help, or privacy questions, contact XeeTek through the official support page: https://xeetek.com/contact-us/.

Changes

We may update this Privacy Policy from time to time. The latest version will be available at this URL.